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Introduction

Are you committed to community safety? We work hard to protect clients, customers, and teammates from fire hazards by installing, maintaining, and inspecting fire suppression systems. Our fire suppression systems ensure uninterrupted operations in businesses you likely visit, and our technicians take pride in their communities, prioritizing safety for all. If you share this passion and commitment, let's talk about how you can join us in our mission and build your future with us!

Position Summary

The Fleet Manager owns both the strategic planning and day to day execution of Marmic's vehicle fleet of approximately 1,200 vehicles operating out of branch locations across the country. This includes vehicle acquisition and lease versus buy strategy, preventive maintenance and driver scheduling, fuel efficiency and cost reduction, DOT and registration compliance, insurance and claims management, fleet safety, and reporting on fleet performance and budgets. The role also owns the accuracy of fleet data across all systems, including Enterprise Fleet Management and the company's Geotab telematics platform. Given the size and geographic spread of the fleet, the role requires strong systems discipline and the ability to coordinate consistent processes across many locations. The Fleet Manager partners closely with Supply Chain, Finance, HR, and branch operations leadership to ensure the fleet supports business needs safely, efficiently, and cost effectively.

Core Responsibilities

The Fleet Manager is accountable for both the strategy and the hands-on execution of each of the following areas:

Vehicle Acquisition & Lifecycle Strategy

+ Develop and execute the company's vehicle acquisition strategy, including lease versus buy analysis, vehicle specification, and replacement cycle planning.

+ Partner with Enterprise Fleet Management and Supply Chain leadership on the purchasing, leasing, and disposal of vehicles to optimize total cost of ownership.

+ Forecast future vehicle needs based on business growth, replacement cycles, and branch requirements, and partner with Supply Chain and Finance leadership on vehicle procurement and capital planning.

Fleet Data & Systems Management

+ Maintain and manage the vehicle status list within Enterprise Fleet Management, ensuring vehicle assignments, in service and out of service status, and vehicle details are accurate and current at all times.

+ Administer the company's Geotab telematics program, including device installation coordination, GPS and diagnostic monitoring, driver behavior reporting, and troubleshooting of device issues.

+ Serve as the primary point of contact with Enterprise Fleet Management and Geotab account representatives, escalating and resolving issues as needed.

Maintenance, Driver Operations & Cost Efficiency

+ Develop and execute a preventive maintenance strategy and scheduling program across the fleet, coordinating repairs to minimize vehicle downtime.

+ Oversee driver scheduling and supervision in coordination with branch leadership, ensuring adequate vehicle availability and coverage across all locations.

+ Develop and execute fuel efficiency and cost reduction strategies across the fleet, monitoring fuel spend and identifying opportunities for savings.

Insurance & Claims Management

+ File and manage all vehicle insurance claims from first notice of loss through final resolution, coordinating with insurance carriers, adjusters, branch managers, and repair vendors.

+ Maintain and update all vehicle insurance information and documentation, including certificates of insurance, VIN schedules, and policy records, ensuring accuracy to support insurance audits and renewals.

+ Track claim status, costs, and outcomes, and identify trends to inform safety and risk mitigation efforts.

Registration, Licensing & Regulatory Compliance

+ Maintain current vehicle tags and registrations in partnership with ABS, ensuring timely renewals and compliance with state DMV requirements across all jurisdictions.

+ Maintain the company's toll tag program, including transponder assignment and inventory, and reconcile monthly toll billing across the fleet.

+ Ensure fleet-wide compliance with U.S. Department of Transportation (DOT) regulations and other applicable federal, state, and local transportation requirements.

Fleet Safety Program

+ Own and continuously develop Marmic's fleet safety program, including driver safety policies, motor vehicle record (MVR) monitoring, accident review and root cause analysis, and driver safety training.

+ Partner with HR and branch leadership to address at risk driving behavior identified through telematics data and incident reports.

Metrics, Budget & Reporting

+ Track and report key fleet metrics, including vehicle utilization, downtime, maintenance costs, fuel spend, accident and incident rates, and telematics safety scorecards.

+ Develop, monitor, and report on the fleet operating budget, partnering with Finance leadership to track costs against plan and identify variances.

Audits & Records Integrity

+ Perform regular audits of fleet records, including registrations, titles, insurance documentation, tags, and vehicle counts, to identify discrepancies and keep all systems and records current and accurate.

+ Support annual insurance audit reconciliation by ensuring vehicle counts and status records are up to date and consistent across all systems.

_The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications._

Minimum Qualifications

+ Bachelor's degree in business, logistics, accounting, or a related field preferred; equivalent experience will be considered.

+ 3 to 5+ years of experience in fleet management, transportation, or a related operations role.

+ Experience with Enterprise Fleet Management or a comparable fleet management platform required.

+ Experience with Geotab or a similar telematics and GPS tracking platform strongly preferred.

+ Working knowledge of commercial auto insurance processes, claims handling, DOT regulations, and DMV registration and titling requirements.

+ Strong analytical skills, with the ability to track, interpret, and report on fleet metrics, budgets, and KPIs.

+ Excellent organizational skills and a high level of attention to detail, with the ability to manage a high volume of records across multiple systems.

+ Strong communication and vendor management skills.

+ Expert data analysis skillswith heavy use Microsoft Excel, Tableau, and other Microsoft Office applications.

+ Certified Automotive Fleet Manager (CAFM) or similar fleet management certification a plus.

Benefits & Perks

At Marmic Fire and Safety, we offer more than just competitive pay. As a full-time employee, you'll enjoy a...

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