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Job Location: This position will be located at 101 N. Chestnut St. Jefferson City, MO 65101.

Why you’ll love this position:

The Missouri State Public Health Laboratory is seeking a motivated Lead Administrative Support Assistant to join our mission of protecting public health. This position will serve as the administrative support for the laboratory. This highly responsible administrative support position will serve as the support to the laboratory director and the laboratory’s executive management team as well as perform other laboratory administrative duties. The Executive Management Team consists of the Laboratory Director, Deputy Directors, and Lab Fiscal Liaison.

This position requires extensive knowledge of the laboratory and departmental administrative functions. In addition, this position requires a highly organized individual who will serve as the liaison to laboratory units for the Division and Department director’s office. Examples of work performed include providing clerical and logistical meeting support for the director and executive management team; schedule meetings, arrange calendars and schedule appointments for the Laboratory Director and Deputy Directors; serve as the main resource for the hiring workflow for all positions within the laboratory including navigating documentation throughout the hiring process and then onboarding with completing new hire paperwork as well as badge access to our building. Will also serve as the steward of our division’s administrative manual charting division specific process and workflows not covered specifically within state or departmental policy manuals. This position will assist management staff in processing and tracking correspondence dealing with confidential personnel actions.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

Job Details - More reasons to love this position The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact: Adam Perkins - Adam.Perkins@health.mo.gov

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.

Responsibilities

What you'll do:

- Maintains SPHL Administrative Manual for division specific policies and workflows including the coordination of a biannual review of the content for updates.
- Serves as main resource for hiring managers to navigate the hiring process including HireTrue and submitting documentation for the process through the HR ticketing system including Requests to Establish, Requests to Fill, and Requests to Hire.
- Helps to coordinate documentation of requests to changes in job duties or expectations, changes in organizational structure or changes in position/salary.
- Helps to track badge access for SPHL team members and federal contractors who work in the laboratory including adding new team members, making changes to access, and removing access for employees who leave employment with the laboratory.
- Project Reimagine: Coordinating timelines, tracking task progress, and proactively identifying delays. This includes maintaining the project calendar, monitoring milestone completion, preparing status updates for leadership, and communicating upcoming deadlines to project teams. Supports timely execution by organizing meetings, ensuring action items are documented, and following up with stakeholders to verify that tasks are completed according to the project plan.
- Attends quarterly meetings with DHSS Executive Assistants from all divisions as needed.
- Represents SPHL as the Missouri State Employee Charitable Campaign (MSECC) Coordinator.
- Other duties as assigned.

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Lead Administrative Support Assistant (4900004)

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Lead Administrative Support Assistant (4900004)

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