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Description

The Workplace Planning & Facilities Project Manager supports the planning, coordination, and execution of corporate workplace initiatives, primarily within Burns & McDonnell's Kansas City headquarters facilities.

Working closely with the workplace planning leader, this individual helps address evolving business space requirements, coordinate employee and departmental relocations, manage office modifications, and support the effective utilization of existing facilities.

The position requires strong project management, organizational, communication, and problem-solving skills, along with familiarity with commercial office environments. The successful candidate will collaborate with internal business leaders, administrative personnel, facilities teams, and external service providers to deliver responsive, practical workplace solutions.

The role also supports facilities technology, space management systems, workplace standards, and continuous improvement initiatives. It offers opportunities to develop increasing responsibility for workplace planning, space management, and program coordination.

Essential Functions

Space Planning & Workplace Coordination

+ Assist in planning and coordinating space assignments, departmental stacking, workstation reconfigurations, and employee relocations.

+ Collaborate with Global Practice, department leaders and administrative personnel to understand staffing changes, growth projections, and evolving workplace requirements.

+ Evaluate space planning alternatives, considering available capacity, business needs, adjacency requirements, and implementation constraints.

+ Coordinate implementation of approved space changes, including moves, furniture modifications, and minor construction.

+ Support ongoing space capacity analysis, workplace utilization reporting, and longer-term planning activities.

+ Develop an understanding of the organizational and operational requirements of the company's various business groups.

Facilities Project Management

+ Support the planning, coordination, and execution of office renovation, reconfiguration, and workplace improvement projects.

+ Assist in developing project scopes, budgets, schedules, and implementation plans.

+ Coordinate activities among internal stakeholders, contractors, furniture suppliers, designers, and other service providers.

+ Support modifications to private offices, conference rooms, executive areas, and other workplace environments.

+ Coordinate with IT, AV, Security, Facilities Operations, and other support teams to ensure workplace modifications are implemented effectively.

+ Monitor project schedules, budgets, deliverables, and outstanding issues; provide regular status updates.

+ Assume increasing responsibility for managing assigned projects as experience and capabilities develop.

Facilities Technology & Information Management

+ Support the use and ongoing improvement of the company's integrated workplace management system (IWMS), currently Tango.

+ Collaborate with the IWMS administrator to maintain accurate space assignments, floor plans, occupancy records, and related facilities data.

+ Assist with maintaining and updating space planning information using Autodesk Revit and other applicable design technologies.

+ Develop reports and analyses to support workplace planning, space allocation, and facilities management decisions.

+ Identify opportunities to improve the accuracy, accessibility, and usefulness of facilities information.

+ Support process improvement and automation initiatives involving facilities systems, reporting, and project coordination.

Workplace Standards & Internal Customer Support

+ Assist in implementing corporate workplace standards related to furniture, interior finishes, space configurations, and employee workstations.

+ Coordinate with furniture dealers and other service providers to address workplace modifications and service requests.

+ Support the consistent application of company workplace policies and standards.

+ Collaborate with Human Resources and other internal departments to coordinate ergonomic accommodations and other approved workplace adjustments.

+ Develop and maintain effective relationships with internal stakeholders, providing responsive service and practical solutions to workplace needs.

Workplace Strategy & Continuous Improvement

+ Participate in workplace strategy initiatives focused on space utilization, workplace effectiveness, and evolving business requirements.

+ Assist with gathering and analyzing workplace data to support planning and decision-making.

+ Identify opportunities to improve processes, reduce administrative effort, and enhance the delivery of workplace services.

+ Develop increasing familiarity with company facilities, organizational requirements, space management practices, and workplace standards.

+ Support improvements in the use of technology and data to strengthen workplace planning and facilities program management.

+ Perform other duties as assigned.

+ Comply with all company policies and standards.

Qualifications

+ Bachelor's degree in Facilities Management, Construction Management, Architecture, Interior Design, Business, or a related field.

+ Seven or more years of relevant professional experience in commercial office facilities, workplace planning, facilities project management, corporate real estate, or a related field.

+ Demonstrated experience coordinating projects, managing schedules, working with service providers, and supporting internal or external customers.

+ Experience with commercial office space planning, office renovations, furniture systems, or workplace reconfigurations preferred.

+ Familiarity with Autodesk Revit, AutoCAD, or comparable design and planning software preferred.

+ Experience with integrated workplace management systems, space management software, or facilities data systems preferred.

Knowledge, Skills, & Abilities

+ Strong organizational and project coordination skills, including the ability to manage multiple concurrent priorities.

+ Excellent interpersonal and communication skills, with the ability to work effectively with employees, administrative personnel, business leaders, and external service providers.

+ Strong analytical and problem-solving abilities, with sound judgment and attention to detail.

+ Demonstrated initiative, accountability, follow-through, and ability to work independently with appropriate guidance.

+ General understanding of commercial office environments, space planning, furniture systems, and interior construction.

+ Proficiency with Microsoft Office applications, particularly Excel and PowerPoint.

+ Technical aptitude and willingness to learn design software, workplace management systems, reporting tools, and emerging technologies.

+ Strong customer-service orientation, adaptability, resourc...

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Workplace Planning & Facilities Project Manager - Kansas City

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Workplace Planning & Facilities Project Manager - Kansas City