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Summary

The Collateral Specialist I is responsible for the timely and accurate processing of collateral releases for commercial and consumer loans, ensuring compliance with applicable state requirements and internal policies. The position also performs limited title lien perfection activities for commercial titled collateral, ensuring lienholder information is correctly recorded with appropriate state agencies.

Responsibilities

Process Collateral Releases

+ Prepare releases of liens, including mortgages/deeds of trust, UCC financing statements, vehicle titles, and other collateral documents.

+ Ensure releases are completed in accordance with state-specific recording requirements and timelines.

Validate Loan Payoff Conditions

+ Confirm full payoff, satisfaction conditions, or partial release approvals prior to release processing.

+ Review loan documents and system records to validate collateral descriptions and lien positions.

Coordinate Recording & Filing

+ Notarize and finalize releases for recording with appropriate county, state, or federal agencies (e.g., Recorder of Deeds, Secretary of State, FAA).

+ Track recording status and follow up to ensure completion and receipt of recorded documents

Title Lien Perfection (Secondary Function)

+ Process lien perfection on titled collateral (e.g., vehicles, trailers, equipment requiring title) for commercial loan transactions

+ Ensure lienholder information is accurately reflected on certificates of title in accordance with state-specific DMV requirements

General Responsibilities

+ Protect all client and bank information confidentially and follow all company policies.

+ Complete monthly training in a timely manner to ensure knowledge of bank regulatory requirements, policies, and procedures.

+ Embrace RPA (Robotic Process Automation) and AI-driven tools to improve workflow efficiency.

+ Other specified duties as assigned.

Skills

+ Strong attention to detail and accuracy

+ Ability to manage high-volume workflows with competing deadlines

+ Analytical and problem-solving skills

+ Effective written and verbal communication

+ Active Notary Public designation (or ability to obtain within two months)

+ Proficiency in Microsoft Office 365 and Copilot required.

Education & Experience

+ College degree or 3+ years' banking experience, required.

+ 2+ years of experience in loan operations, collateral management, lien releases, or post-closing functions.

Physical Requirements

The work environment is typical of a standard office or retail banking setting. The position is sedentary, involving sitting most of the workday; however, the position will involve moving about the workspace to reach entrances/exits, restrooms, conference rooms, or other areas within the work environment. Reaching may be required involving the ability to move arms in any direction. Office equipment, such as a computer and telephone, will be used requiring the ability to manipulate a keyboard, mouse, and/or keypad. The ability to decipher a computer screen or written documents is necessary. The ability to express or exchange ideas; impart information to clients, coworkers, or the public; or to convey detailed or important instructions; is required. The ability to receive and understand detailed information shared through oral or written communication is required. Position requires lifting and/or the exerting of up to 10 pounds of force.

Compensation & Benefits

The Collateral Release Specialist I position pays a minimum of $24.00 per hour.

Full‐time associates are eligible for our benefits package:

+ Medical

+ Dental

+ Vision

+ 401(k) plan

+ Company paid life insurance

+ Short and Long-term disability insurance

+ Company paid vacation, paid leave and holidays

This position will remain open until a qualified applicant is hired.

Equal Opportunity Employer/Disabled/Veterans

Academy Bank and Armed Forces Bank provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, protected veteran status, disability. Academy Bank and Armed Forces Bank provides affirmative action data on protected veteran status or disability. If you need an accommodation for any part of the employment process, please email humanresources@dfckc.com

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Collateral Release Specialist

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