Jobs
Jobs
City Administrator
Summary
The person in this position serves as the administrative assistant to the Mayor and, as such, shall be the administrative officer of the city government responsible for the administration of all affairs of the municipality including strategic planning, organizing, directing, coordinating, and leading all municipal activities in accordance with federal, state, and local law, and policies and directives approved and established by the Mayor and City Council.
Responsibilities
Essential Duties and Responsibilities
Essential duties and responsibilities include the following (other duties may be assigned):
• Provide day-to-day leadership and work with management team to ensure a high-performance
service-oriented work environment consistent with sound management principles
• Serve as liaison between the mayor, council, board members, and department heads
• Supervise, manage, and coordinate the activities and functions of all City departments and
implement the requirements of ordinances, resolutions, and policies of the City Council
• Coordinate the work of all city boards and committees
• Represent City in such areas as labor management including negotiations, intergovernmental
relations, conferences, and seminars related to public management as directed and approved by
the Mayor and City Council
• Attend meetings in which the city should have a presence
• Attend various community events and civic clubs, when appropriate
• Coordinate with City Attorney and special counsel to manage litigation and other risk
management activities which require legal advice or representation
• Spokesperson for the City and handles all news releases, media requests and contacts with the
approval of the Mayor or City Council
• Maintain strong working relationship with the Utility department General Manager, Macon
County Economic Development, Macon Area Chamber of Commerce, Macon schools, and the
County of Macon
• Comply with federal, state, and local laws and regulations by studying existing and new
legislation; anticipate future legislation; enforce adherence to requirements; advise
management on needed actions
• Protect the City’s financial interests, including estimating financial needs, developing proposals
for short- and long-range strategic planning, cash investments, and oversight of asset
security/replacement
• Prepare the annual budget together with recommendations and comments for presentation to
the City Council. Ensure fiscal solvency and security, and compliance with all legal and
procedural requirements. Responsible for execution and administration of the adopted budget
• Prepare and review financial reports
• Function as Safety/Loss Prevention Coordinator; ensure compliance, actively participate in
executive safety meetings, and conduct safety program audits to assess program effectiveness
• Serve as key member of the City’s Emergency Management Operations Team
• Provide administration and oversight of the Revolving Loan Fund accounts and activities
• Prepare agenda and information for special and regular meetings of the City Council
• Attend all meetings of the City Council taking part in discussions and recommending council
action as appropriate and when recognized. Brief the council on pending agenda items and
other city issues. Respond to inquiries and provide City Council members with monthly written
reports of activities occurring that month as well as information on the status of city operations
and projects
• Responsible for and prepare minutes of the council meetings in the absence of the City Clerk
• Respond to citizens and employees’ inquiries, requests, and complaints when not resolved at
the department level
• Serve as mediator in conflict situations
• Complete annual department head employee performance evaluations and work closely with
department heads regarding discipline, commendations, and annual performance review of
their subordinate employees, correcting deficiencies as needed
• Recruit, interview, hire, promote, transfer, discipline, and discharge employees, as necessary, in
accordance with City policies, procedures, and union agreements
• Provide new employee orientation, training, and employee development.
• Develop and review city and department policies and procedures for adoption/amendment by City Council
• Prepare and administer grant applications and maintain project/program records
• Maintain proficiency in professional and technical knowledge
• Perform other duties or functions that may be prescribed by the Mayor or City Council
Experience Requirements
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The individual should be analytical, organized, meticulous, self-motivated, and possess strong time management skills.
Education/Experience
• High School diploma/GED required; and
• Five to seven years relevant, progressively responsible experience. Supervisory experience; and
• Advanced degree from an accredited university or college with major course work in business,
accounting, finance, and public or municipal administration
• or equivalent combination of education and experience in related fields where public
administration, public relations, and financial management are key elements and that is
acceptable to the City Council and Mayor
Licenses / Certifications / Requirements
• Valid Missouri Driver’s License and a good driving record
• At least 25 years of age
• Resident of the City at the time execution of duties begin and the duration of the term of service
• U.S. Citizen or legally eligible to work in the United States of America
• Must submit to and pass a criminal history and personal/professional background investigation
as well as drug and alcohol screening
• Bondable
• Devote fulltime to the discharge of the positions official duties and not engage in any other
employment without the written consent of the Mayor and City Council
Knowledge of
• Working knowledge of principles, practices, procedures, and processes of municipal
management and public administration, including finance, budget preparation and control, fund
and cash accounting, accounts payable and payroll, and program planning/development
• General knowledge of federal and state grant programs
• Public relations principles
• Modern principles of human resource management including supervision techniques,
compensation, performance evaluation and staff development
• Economics and strategic planning
• Legislation and its effect on city operations
• Methods and techniques of conducting research
• Federal, state, regulatory agencies, and local laws, statutes, regulations, codes, and standards
relevant to the area of responsibility
• Secretarial operations and applications; business English, spelling, grammar; operation of office
equipment; computer operations and applications including word processing, database,
scanning, presentation, and proficiency in Excel spreadsheet software
• Legal, legislative, and municipal government practices
• Comprehensive understanding of functions and operations of municipal government and city
departments
Skills and Abilities
• Experience in creating an environment to attract and retain staff
• Maintain an enthusiastic self-reliant and self-starting approach to meet job responsibilities and
accountabilities; anticipate work to be done and initiate proper action for completing of work
with minimal instruction
• Possess strong analytical and logical critical thinking skills, strong interpersonal communication
and relational skills, good organizational and project management skills, sound judgment,
initiative, flexibility, and attention to detail
• Read, write, and speak in a professional manner; effectively and persuasively compile and
present ideas in a logical, easy to understand and engaging manner, both orally and in writing
(effective communications)
• Gather relevant information to solve practical problems and deal with a variety of concrete
variables in situation where only limited standardization exists (problem-solving ability)
• Compose and edit correspondence, reports, and procedure manuals
• Proven ability to process and handle confidential information with discretion
• Conflict management and resolution skills; maintain composure in heated situations
• Strong effective leadership, interpersonal, and public relations skills for and to maintain
harmonious relationships; experience with goal setting and program evaluation
• Read and interpret financial statements, budgets, rules and regulations and other technical
material
• Analyze and prepare comprehensive reports
• Prepare and analyze financial information; strong aptitude and demonstrated budget and
financial management skills
• Thorough and accurate completion of tasks (attention to detail)
• Reliably and predictably carry out duties
• Work autonomously, when necessary, with strong work ethic and self-motivation
• Work cooperatively with city officials, employees, and others
• Concurrently manage large projects with many deadlines and task streams on short timelines
• Media relations and communication strategy; effectively represent the interests, policies, and
positions of the City before administrative and elected bodies, the news media, and business
and civic associations
• Employee management and supervision; strong management skills and ability to develop, lead,
and nurture high-performance and a professional atmosphere
• Strategic thinker and planner, problem solver, and ability to lead City Council and staff in
ongoing strategic planning and implementation efforts
• Develop, implement, and follow departmental and City policies and procedures
• Concentrate for prolonged periods of time
• Handle multiple tasks simultaneously with frequent interruptions
• Exceptional organizational and time management skills; prioritize daily workflow; meet specified
deadlines
• Drive motor vehicle; ability to travel and attend various meetings both in and away from the city
• Exercise sound judgement and common sense in making critical decisions and carrying out
instructions furnished in written, oral, or diagram form
• Comprehend basic work instructions written in standard business English
• Proficiency in office technology and equipment
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals; calculate figures and amounts such as rate of return of investments,
budgets, compute rate, ratio, and percent; ability to apply concepts of advanced algebra,
statistics, and calculus
• See things clearly that are within arm’s reach (near visual acuity)
• See things clearly that are beyond arm’s reach (far visual acuity)
• Judge depth and distance (depth perception)
• Coordinate hand and foot movements with what is seen (eye-hand/eye-foot coordination)
• Manipulate objects using the fingers and hands (finger dexterity and manual dexterity)
• Lift, carry, push, pull, or move objects weighing up to 50 pounds
• Walk, climb, stoop, bend, twist, or kneel
• Hear
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