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Property Caretaker
Summary
Property Caretaker is responsible for the overall care of the property including buildings, grounds, and amenities to make sure they meet standards for cleanliness, appearance, safety and overall functionality. This includes yard work and maintenance, minor repairs, trash and recycling removal, sweep/clean areas to get rid of leaves and debris, and coordinating vendors. Also, will be responsible for inspecting the property for faulty systems and parts that need repair or replacement such as the automatic waterers, alarm system, fences, and/or lighting. Will clean pool and pool house and stock the pool house with essential toiletry items. Will maintain adequate inventory of spare parts and maintenance materials. Will inspect work performed by contractors, vendors and other services providers to verify the work, materials, and services meet quality standards, scope and specifications as required.
The Property Caretaker will provide on-site oversight and coordination of contracted skilled labor and service vendors. This includes:
- Monitoring Work Performed:
- Ensuring contractor tasks comply with job specifications, safety standards, and timelines.
- Verifying job site readiness, cleanup, and quality of work.
- Interfacing with Vendors:
- Scheduling and escorting vendors on-site.
- Communicating work scope, site-specific protocols, and reporting on job status.
- Documenting and Reporting:
- Maintaining logs of vendor activities, identifying deficiencies, and escalating issues to owner.
The contractors typically overseen by the Property Caretaker would typically include:
- Licensed Electricians: For electrical or panel work.
- Licensed Plumbers: For pipe replacements, hot water systems, or system failures.
- HVAC Technicians: For system diagnostics, refrigerant handling, and repairs.
- General Contractors/Tradespeople: For flooring, painting, and/or repairs.
The Property Caretaker will only perform “minor repairs” for which he/she feels qualified to handle. Anything that the Property Caretaker is not qualified to handle will be done by skilled labor and service vendors. The employee will perform the following minor repair and maintenance tasks:
- Electrical Repairs:
- Replace light bulbs, light fixtures, outlets, and light switches.
- Tools/Materials: Screwdrivers, wire strippers, multimeters, replacement bulbs.
- Plumbing Repairs:
- Unclog drains, replace faucets, or toilets.
- Tools/Materials: Pipe wrenches, plungers, pipe tape, washers, faucet kits.
- Carpentry:
- Repair doors, locks, hinges, baseboards, and minor drywall patching.
- Tools/Materials: Hammers, drills, screws, anchors, spackle, and paint.
- HVAC Preventive Tasks:
- Replace air filters, clean condensate drains, check thermostat settings.
- Tools/Materials: Basic HVAC tool kits, filters, cleaning brushes.
- Painting and Patching:
- Touch-up paint, patch nail holes and small wall blemishes.
- Tools/Materials: Paint rollers, brushes, putty knives, spackle, sandpaper.
- Groundskeeping (when required):
- Repair fencing.
- Tools/Materials: hammer, nails, wood fence.
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